AMENDED: COUNTY COMMISSION SCHEDULES REGULAR MEETING ON AUGUST 14TH

AMENDED: COUNTY COMMISSION SCHEDULES REGULAR MEETING ON AUGUST 14TH

Meeting Date: 
Tuesday, August 14, 2007 - 9:00am
Meeting Place: 
Agenda: 

AGENDA

The following will be considered at the Regular Meeting of the Doña Ana County Board of Commissioners to be held on Tuesday, August 14, 2007 at 9:00 a.m. in the Doña Ana County Commission Chambers, 1st Floor, Doña Ana County Government Center, 845 North Motel Boulevard, Las Cruces:

Invocation and Pledge of Allegiance
Roll Call of Commission Members Present and Determination of Quorum.
COMMISSION CONVENES AS THE BOARD OF COUNTY COMMISSIONERS, THE COUNTY BOARD OF FINANCE, AND THE INDIGENT HOSPITAL CLAIMS BOARD IN OPEN SESSION
Pages CHANGES TO THE AGENDA – Brian D. Haines, County Manager
1 1. MINUTES – Regular Meeting of July 24, 2007.
2 - 11 2. EMPLOYEE RECOGNITION – The Commission will recognize Doña Ana County employees for their years of service to Doña Ana County - Commission Chairwoman Karen G. Perez will present.
Name Department Years of Service
Anniversaries:
Deborah Rouse Purchasing Department 5
Leticia Segovia Flood Department 5
Andrew Perez Bureau of Elections 10
Irene Alatorre Detention Center 15
Dickie Apodaca Road Department 20
David Flores Facilities and Parks Department 25
Retirement
Aaron Scarborough Sheriff’s Departmen 15
Manuel Cano Facilities and Parks Department 22
3. PUBLIC INPUT
CONSENT AGENDA - The Board will be asked to approve by one motion the following items of recurring or routine business:
12 – 23 4. Acknowledge Receipt and Public Filing of the Treasurer’s Report for the Month of June 2007 - County Treasurer Jim Schoonover will discuss.
24 – 25 5. Authorization of Monthly Status Report and Acceptance of Recommendations for Approval and Denial of Indigent Applications and Claims for Indigent Hospital Claims Fund (#25145) and Health Services Fund (#25140) - Silvia Sierra, Director Health and Human Services Department will discuss.
26 – 33 6. Approve Sole Source Procurement of Parent-Child Early Childhood Education Services from Avance and Authorize Signature Authority to County Manager for Related Contract Documents, Amendments and Renewals - Silvia Sierra, Director Health and Human Services Department will discuss.
34 – 38 7. Approve Budget Resolution and Budget Revisions to Establish Expenditure Accounts for the 2001 and 2004 Local Enforcement Block Grant and Special Appropriations Grant 06-L-G-1587 – Todd Garrison, Sheriff, will discuss.
39 – 47 8. Approve Resolution Amending Resolution No 2006-111, Establishing Doña Ana County Purchasing Policies and Procedures – Donald Bullard, Interim Purchasing Manager, will discuss.
48 – 56 9. Approve Award of Request for Proposal 07-0046 to URS Corporation for Engineering Services for Chaparral Drainage Master Plan and Delegate Signature Authority to County Manager for Related Contract Documents – Paul Dugie, Flood Commission Director, will discuss.
57 – 61 10. Approve Out-of-State Travel for IT Staff Member to Attend the National Association of Government Webmasters Conference in Valley Forge, PA September 19-21, 2007–Anna Hines, Director Information Technology, will discuss.
62 - 64 11. Approve Out-of-State Travel for Jorge Granados and Vernon Wilson to Attend the Basics of Small Airport Management Workshop in Tucson, Arizona September 8-9, 2007 – Vernon Wilson, Airport Manager, will discuss.
65 – 67 12. Approve Award of Competitive Sealed Bid #07-0059 for Printing and Mailing of Tax Forms for the Treasurers’ Office and Delegate Signature Authority to County Manager for Related Contract Documents – Jerry Wheeler, Deputy Treasurer, will discuss.
68 – 70 13. Approve Award of Request for Proposal #07-0043 for On-Call Engineering Services and Delegate Signature Authority to the County Manager for Related Contract Documents – Armando Cordero, Facilities and Parks Manager, will discuss.
71 – 77 14. Adopt a Resolution Approving the Public Housing Assessment System (PHAS) Management Operations Certification for Fiscal Year Ending 2007 – Will Manning, City of Las Cruces Housing Authority, will discuss.
78 – 80 15. Approve Budget Resolution and Budget Revision for the Clean Water Revolving Loan Fund with the New Mexico Environment Department – Sue Padilla, Assistant County Manager, will discuss.
81 – 83 16. Approve Out-of State Travel for Two County Employees to Attend the ACS/Banner Client Forum in Lexington, KY on August 26-29, 2007 – Anna Hines, Director of Information Technology, will discuss.
84 – 88 17. Ratify the Emergency Purchase of a Used 15-Yard Fan Catch Basin/Sewer Vehicle to be used by the Public Works Department – Jorge Granados, Director of Public Works, will discuss.
89– 100 18. Resolution Approving Juvenile Justice Continuum Memorandum of Understanding, and Delegate Signature Authority– Commissioner Perez, will discuss.
101-102 19. Purchase Arena for the New Rodeo and Multipurpose Event Center at the Southern NM State Fairgrounds in Strict Accordance with Federal Government – General Services Administration Contract #GS-06F-002J with Hardware Associates Inc. – Armando Cordero, Facilities and Parks Manager, will discuss.
APPOINTMENTS
103-107 20. Appoint Members to the Doña Ana County Valuation Protest Board – Gary Perez, County Assessor, will discuss.
APPROVALS
108-112 21. Accept $5,000.00 Received by the Sheriff’s Office as a Beneficiary of the Gary C. Grant Trust Agreement for Project Lifesaver and Approve Associated Budget Resolution and Budget Revision - Todd Garrison, Sheriff, will discuss.
113-120 22. Information Regarding the 2007 Fireworks Season, Public Discussion and Direction to Staff to Prepare a “Safe and Sane” Fireworks Ordinance for Consideration by the Board –Paul Chavez, Fire Marshal will present.
COMMISSION MAY CONVENE IN CLOSED SESSION to discuss the disposal of real property and personnel issues as authorized by the Open Meetings Act. N.M.S.A. 1978, Section 10-15-1 H (8) and (2) respectively.

COMMISSION MAY CONVENE IN OPEN SESSION to take action, if any, on the closed session item.

121-128 23. Approve Resolution for Sale of County Courthouse, County Annex and Human Resources Buildings and Delegate Signature Authority to the County Manager – Armando Cordero, Facilities and Parks Manager, will discuss.
CORRESPONDENCE
24. Rita Torres, County Clerk, will present to the Commission any claims received by Doña Ana County.
DISCUSSION AND ANNOUNCEMENTS
25. Commission Input
26. Staff Input
COMMISSION ADJOURNS AS THE BOARD OF COUNTY COMMISSIONERS, THE COUNTY BOARD OF FINANCE AND THE INDIGENT HOSPITAL CLAIMS BOARD IN OPEN SESSION.

THIS AGENDA IS SUBJECT TO CHANGE

NOTE: Doña Ana County will ensure effective communication with individuals with disabilities and will, upon request, provide auxiliary communication aids and services to afford those individuals equal opportunity for participation in Doña Ana County sponsored meetings, events, or activities. Any request should be made to the Americans with Disabilities Act Coordinator, in writing or by phone, as soon as possible prior to the event at which accommodation is needed. If you have any questions regarding examples of reasonable accommodations, please contact Mary Amos-Pierce, ADA Coordinator, at 525-5884 (voice) or 525-2951 (TTY), 845 N. Motel Blvd. Las Cruces, NM 88007.

Spanish language interpretation services are now available upon request for participation in Doña Ana County sponsored meetings, events, or activities. Please contact Erica Gonzales, Health & Human Services Department, at 525-5875, at least 48 hours prior to the event. Servicios de interpretación en las juntas será disponible por petición. Por favor llame a Erica Gonzalez al 525-5875 por lo menos 48 horas por adelantado para pedir este servicio.